Exoplanets III

Frequently Asked Questions (FAQ)

  • Can I get an invitation letter for a visum request?
    Yes, you can click the "visum" option on the registration page (you need to have an account on our conference system). We will then send you a formal invitation letter (but only after payment of the conference fee has been received).
  • Are there child care options?
    Yes, you can click the "child care" option on the registration page (you need to have an account on our conference system). We will then contact you and provide you with the necessary information.
  • Can I be sure to be able to present at least a poster?
    Yes. Every participant will be allowed to present something. If not a talk, then certainly a poster.
  • I stay less than 5 days, can I get a reduction of the conference fee?
    No. We hope you stay the for all 5 days. If not, that is ok, but we cannot refund anything. However, if you have exceptional circumstances (e.g. time restrictions due to child/family care, health issues, ...), you can in your registration form click on the 'Request reduced fee' flag, and fill out the 'Request text' justification. The LOC will then decide, on a case-by-case basis, if the fee can be reduced.
  • I am a student, can I get a reduction of the conference fee?
    The conference fee is not reduced. But depending on the amount of third-party funding we get approved, we may be able to refund part of your fee or pay for your accommodation. You can request funding on the registration page (you need to have an account on our conference system). As soon as we know which (if) funds will be available, we will post this information.
  • Can I register now, and submit an abstract later (before the deadline)?
    Yes. To ensure that you can participate, you can register now and pay the conference fee within at most 2 weeks. Then you have time until the deadline (January 31, 2020) to submit an abstract (or modify your existing abstract). You will need to log back in to the conference system with your email-address and password.
  • Why is the conference fee so high? When do we know if financial support is available?
    Several people are wondering why the conference fee is so high, and when we will know if financial support / reduced fee is available, and for whom. We will try to answer these questions here.
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Heidelberg University and MPIA

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